Using TaskTask on iOS
While TaskTask is designed to be as usable and intuitive as possible, I know a lot of people appreciate a brief overview of how to use an application. This “manual” or sorts attempts to provide a brief overview of how to use TaskTask once you have it configured and syncing with your Microsoft Exchange server. For information on how to connect TaskTask to your Exchange server, see Account Configuration.
This document provides an overview of these features of TaskTask:
- Task View
- Task Items
- Creating New Tasks
- Editing Categories
When you launch TaskTask, your last task list is automatically displayed for you:
This is the primary way to interact with your tasks. From here, you can easily see the items in your list, mark them complete, add new items to your list. You can also search for a task, change the options, or rearrange your tasks from here as well.
The list of tasks is grouped by default according to due date. However, the grouping can be changed through the options. For date-based groups, tasks are grouped into Today, Tomorrow, This Week, Next Week, This Month, Next Month, Later, and No Date. If you choose to arrange your tasks by category or importance, they are grouped accordingly.
If you have a lot of tasks, you may want to enable collapsible group headers in options. This provides you a way to collapse a group of tasks down so it doesn’t take up space in the view.
You can also enable showing completed tasks (hidden by default) or showing just tasks that have been completed today through the options.
Each task is represented with a line in the table:
The check box on the left side allows you to quickly mark the task complete by tapping in the check box. After checking off the box, the task will disappear and be marked complete.
With detailed view (the default) enabled, you can also see additional information about the task. For example, the category and due date of the task. In this case, the task has been tagged with the category @home, and is 3 days overdue. Overdue tasks are highlighted in red by default.
Creating New Tasks
TaskTask provides two different ways to create new tasks. To create a single task, tap the + icon in the toolbar. This opens the task editor page, which allows you to specify all of the details of a new task (subject, dates, categories, reminders, etc.):
The task editor page is the same way you can edit tasks you have already created. Tapping on a task in the task list anywhere except on the check box will open the editor for that task, and allow you to change any of the properties of the task.
If you need to create many tasks all at once, you can use the bulk task tool by clicking on the icon (a lightening bolt with a plus). This launches the bulk task editor. In the bulk task editor, each new line is the subject of a new task. For example, to create a list of groceries to pick up, you might enter it this way:
After you have typed in the subjects of all the tasks to create, tap the Create button. Each new line is used as the subject of a task, with the rest of the properties controlled by the defaults for a new task (configurable through Options).
TaskTask allows you to tag your tasks with categories. New in TaskTask 3.0, you can assign a color your categories that displays on the task and in the category editor. Categories are created in TaskTask based on finding categories assigned to your tasks or by downloading the category list from the server (Exchange 2010 only). The list of categories is not uploaded to the server, so changes made to the category list may not be reflected in Microsoft Outlook.
To create a new category, tap the Plus button at the top of the category list to bring up the category editor for a new category.
On the category editor page, you can enter the name of your new category, select a color, and tap Save to create a new category.
To delete a category, swipe your finger across the category in the Categories list. A delete button will appear, which will cause the category to be deleted and removed from all tasks tagged with that category.
Note: In TaskTask 3.0, you can also use the Categories editor under Options to rename categories.